The college uses social security numbers for various tax records and filings that are required under state and federal tax law. It also uses them for all student records, including student financial aid records, and it uses social security numbers for employee identification on certain personnel records. The college requires that social security numbers be made known in accordance with the requirements of federal and state tax laws, certain laws that govern student financial aid, and various of its own policies that it has adopted under provisions of state law that govern institutions of higher education.

In certain circumstances, records disclosed to third parties -- other government agencies or private service providers -- contain social security numbers as identifiers. Tax records transmitted to the Internal Revenue Service, documents transmitted to insurers in connection with worker's compensation, and other insurance claims, and documents transmitted to financial custodians in connection with pension benefits and withholdings are examples of this kind of disclosure.

The college treats every individual's social security number as information that is personal and confidential. Every social security number is kept, therefore, as a part of the College's confidential records and is only used in the manner described above.