General Information
Important Dates
Lottery Process
Cancellation Policy
Meal Plan Waiver and Cancelation Policy

General Information Spring 2008

Below please find very important information regarding the Housing Lottery process for next year. The Office of Housing and Residence Life encourage students and parents/guardians to talk about this information to assess students’ on campus housing needs for the next year. There are a few aspects of the process that the Housing and Residence Life Office would like to point out at this time.

1. As in the past, initially we expect to have more requests for housing than spaces available. This year we will have approximately 60 bedspaces available for returning students. Because of the limited number of spaces, it is extremely important that students meet all deadlines. Sorry, there can be no exceptions.
   
   
2. To be eligible, students must follow the deadlines and have no outstanding obligations to the College and/or Capstone Managment. This includes all residence hall damage fees. Students must also be in good disciplinary standing.
   
   
3. All contracts are either for the Academic year (September to May) or Academic + Summer (September to Mid-August) term. Unfortunately, with such limited housing we are not able to offer housing for just one semester. Those who are not going to be here for the full year will need to pursue off campus housing. Students who plan to study abroad for a semester may also be held responsible for their entire contract.
   
   
4. Please review the cancellation schedule carefully. All students who receive housing will be responsible for the deadlines and conditions listed in the schedule. If you have any questions regarding this policy contact the Office of Housing and Residence Life at housing@massart.edu or (617) 879 – 7750.
   
   
5. There will be two information sessions to review the Housing Lottery process and answer any questions that your student may have regarding the process. Students are encouraged to attend one of those sessions. Please refer to the Important Dates section for more information.
   
   
6. The information presented is subject to change as deemed necessary by the Office of Housing and Residence Life. To make sure that you are receiving up-to-date information you may contact a member of our staff about the Housing Lottery process. This will ensure you are well informed. We will use students’ MassArt e-mail addresses to communicate information.
   
   
7. The housing costs for the 2008-2009 academic year have not yet been finalized. Listed below are the preliminary charges for you to use in your planning.
   
   Academic Year Contract
   
   • Single/Efficiency = $10,250
   • Double = $9,250
   • Meal Plan, Partial = $1,250
   • Meal Plan, Full = $3,300
   

   Academic + Summer Contract

   • Single/Efficiency = $12,650
   • Double = $11,650
   • Meal Plan, Partial = $1,250
   • Meal Plan, Full = $3,300

As this is a lottery, we cannot tell students what their chances of getting housing will be during the upcoming process. However, we encourage any student who has an interest in living on campus to participate in the process. Again, for questions regarding the process students should attend one of the information sessions. Any additional questions should be e-mailed to housing@massart.edu.

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Important Dates

• 1/15: Returning Student Individual Lottery Applications Available in the Office of Housing and Residence Life (2nd floor, Kennedy Building)
  
  
• 1/22: Available Housing Posted on the Housing Board at 5:00 p.m.
  
  
• 1/30 - 2/6: Housing Lottery Info Meetings
  - 1:30 p.m. in the Student Center (2/6)
  - 7:00 p.m. in the Smith Hall Lounge (1/30)
  
  
• 1/30: Group Housing Lottery Applications Available in the Office of Housing and Residence Life
  (2nd floor, Kennedy Building)
  
  

• 2/14: Returning Student Individual Lottery Applications Due by 5:00 p.m. to the Office of Housing and Residence Life (2nd floor, Kennedy Building)
  
  
• 2/15: Medical Requests Due by 5:00 p.m. to the Office of Housing and Residence Life
  (2nd floor, Kennedy Building)
  
  
• 2/15: Returning Student Individual Lottery Numbers Posted on the Housing Board at 5:30 p.m.
  
  
• 2/28: Group Housing Lottery Applications Due by 5:00 p.m. to the Office of Housing and Residence Life (2nd floor, Kennedy Building)
  
  
• 2/29: Group Housing Lottery Numbers Posted on the Housing Board at 5:00 p.m.

• 3/19: Group Room Selection at 7:00 p.m. in the Office of Housing and Residence Life
  (2nd floor, Kennedy Building)
  
  
• 3/20: Individual Room Selection at 7:00 p.m. in the Office of Housing and Residence Life
  (2nd floor, Kennedy Building)

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Lottery Process 2008 - 2009

All available spaces* will be posted on Tuesday, January 22, 2008 on the Housing Board just outside of the Office of Housing and Residence Life.

*Please note:
Spaces can be re-designated at any time during the Housing Lottery process by the Housing Office.

HOW TO PARTICIPATE

Returning Student Individual Lottery Applications will be available in the Office of Housing and Residence Life on Tuesday, January 15, 2008.. If you wish to participate in the Housing Lottery for the 2008-2009 academic year, you will need to have the following:

• Complete a Returning Student Individual Lottery Application AND turn it in by 5:00pm on Thursday, February 14, 2008
  
  
• Have no outstanding charges to either MassArt and/or Capstone Management.

Please note:
The deposit must be paid at Room Selection by check or money order payable to MassArt. Be sure to include your name and MassArt ID on your check or money order. Students may also pay with a credit card in the Business Office and bring their deposit receipt to room selection. The Business Office hours are Monday to Friday, 9:00am to 5:00pm. Any student who does not have their deposit or deposit receipt at Room Selection will not be allowed to choose a space.

If you do not submit your Lottery Application form by the February 14, 2008 deadline you will NOT be permitted to participate in the lottery process. Applications turned in after the deadline will be added to the waitlist and will NOT be eligible to participate in the Group Housing Lottery.

Every eligible* student who registers for the Housing Lottery by February 14, 2008 will receive an individual room selection number (a computer program randomly assigns this number).

Individual room selection numbers will be posted by MassArt ID number on a list outside of the Student Development Office on Friday, February 15, 2008 at 5:30pm. The number received indicates the order for selecting rooms.

*An eligible student is a full-time MassArt student who is signing an Academic Year or an Academic + Summer contract and has no outstanding obligations to the College and/or Capstone Management. These include all residence hall damage fees. Students must also be in good disciplinary standing.

The Individual Room Selection night is the last stage of the process. This involves the selection of all remaining returning student single and double rooms from the previous night’s group housing lottery. Students must submit their deposit or deposit receipt and then make their selection according to their individual lottery number. There is no gaurantee that there will be any remaining rooms available after Group Selection.

IMPORTANT: All students who apply for the Group Housing Lottery must have submitted a Returning Student Individual Lottery Application to the Housing Office by the appropriate deadline.

• In order to be eligible for the Group Housing Lottery, you must have the exact number of students for your group (i.e. An apartment of 5 spaces MUST have 5 students signing the “Group Housing Lottery Application.”)

• Each group wishing to take part in the Group Housing Lottery must submit a “Group Housing Lottery Application” by 5:00pm on Thursday, February 28, 2008. The Group Application will be available in the Student Development Office as of January 23, 2008.

• ALL students signing up to live in the same apartment must be signing the same contract (either academic + summer or academic year)

• Co-ed group housing will be allowed, provided that double rooms are of a single gender.

• Each group will receive a "Group Lottery Number" in addition to the “individual lottery number” assigned. This group number will be posted on the Housing Board outside the Student Development Office on February 29, 2008 at 5:00 p.m., and will indicate the order that each group will choose their apartment.

• The group numbers are chosen at random by a computer program.

• After receiving a group number, you cannot alter your group membership.

• Students with group numbers who are unable to or choose not to select a group apartment will revert to their individual lottery number. (Individual Lottery selection will be Thursday, March 20th, 2008).

Every student in your group MUST turn in their $500 Housing Deposit at the Group Room Selection night on Wednesday, March 19, 2008. The deposit must be in the form of a check or money order. Credit cards and cash will NOT be accepted at room selection. Students may pay ahead of time with a credit card in the Business Office and bring their deposit receipt to room selection. The Business Office hours are Monday to Friday, 9:00am to 5:00pm. If any student in a group does not have their deposit or deposit receipt at room selection, the entire group will not be allowed to choose an apartment.

LOTTERY NUMBERS FOR APARTMENTS:

A certain number of apartments are set-aside for Academic + Summer and Academic Year agreements.

For example: Say that there are 10 Group Housing Applications passed in for the 4 Single Apts. (4 students) and 6 are for Academic + Summer and 4 are for the Academic Year. If 6 apartments are set aside for Academic + Summer for 4 Single Apts. (4 students) then all of those groups will be randomly given Group Lottery numbers (from 1-6) and will choose an apartment in that order. However, if we have only set aside 3 apartments for the Academic Year for 4 Single Apts. (4 students), then they will be randomly given Group Lottery numbers (from 1-4) and only 1-3 will be guaranteed an apartment. The group with the #4 Lottery number should still come to the sign-up in case one of the groups does not show up. However, if all the groups show up, then the students in Group #4 will be be able to use their individual lottery number to choose a space according to the Individual Lottery process.

Any student with medical concerns who is requesting a single or handicapped accessible suite for medical reasons must present the following information to the Housing Office by 5:00pm on February 15, 2008.

• A letter stating the specific medical condition, the specific housing need that it requires, and why a single or handicapped accessible suite is requested.

• Medical documentation from a physician supporting the request. The medical request committee will only be using information provided to determine request.  The more detailed the request, the easier it will be for the committee to determine needs.  The committee will NOT seek out additional information.

• ADA form which can be picked up in the Admissions Office.

• Each request is evaluated on a case-by-case basis.

A response to all requests will be communicated through campus mail the week of February 22, 2008.

UNABLE TO ATTEND ROOM SELECTION

If an intended roommate or group member cannot attend on the appropriate date/times, he MUST provide you with a Proxy Form and their housing deposit or deposit receipt. The Proxy Form can be obtained at the Housing Office.

WHAT IS A PROXY?

Students who cannot attend lottery can have another student act as their “Proxy.” A “Proxy Form” is available at the Student Development Office. The designated proxy will bring the proxy form and the student’s housing deposit or deposit receipt to the appointed Room Selection night. If your assigned proxy fails to show up for Room Selection, the College will not act in the absence of that proxy to offer you a space in on-campus housing. You will be placed on a waitlist until you contact the Housing Office. Also, by choosing a proxy, you are accepting the room choice your proxy makes in your absence.

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Cancellation Policy

MassArt Returning Student Housing Cancellation Policy

If accepted for housing, you will be responsible for the following deadlines and conditions. All cancellations must be submitted in writing and received by the Office of Housing and Residence Life by the deadlines listed below. Please note these cancellation deadlines and policies apply to students who will continue to attend MassArt, but choose not to live in College housing. If a student formally withdraws from MassArt, cancellation fees are accessed on a case-by-case basis. All cancellation fee questions should be addressed through the business office. 617.879.7901

• Cancellation received before April 1st:
  Deposit of $500 minus a $50 processing fee ($450) will be credited to the student’s account. Students will only be issued a refund if they will not be attending MassArt. Please speak with the Business Office if you have questions regarding your account information.
  
• Cancellation received on/after April 1st and before May 1st:
  Deposit of $500 minus a $175 cancellation and processing fee ($325) will be credited to the student’s account. Students will only be issued a refund if they will not be attending MassArt. Please speak with the Business Office if you have questions regarding your account information.
  
• Cancellation received on/after May 1st and before June 1st:
  $500 deposit forfeited and will be billed to student account. Please speak with the Business Office if you have questions regarding your account information
  
• Cancellation received on/after June 1st and before July 1st:
  $500 deposit forfeited plus a cancellation fee of $175 will be added to the student’s account. Student will be charged a $675 cancellation fee. Please speak with the Business Office if you have questions regarding your account information
  
• Cancellation received on/after July 1st and before August 1st:
  $500 deposit forfeited plus a cancellation fee of $300 will be added to the student’s account. The student will be charged an $800 cancellation fee. Please speak with the Business Office if you have questions regarding your account information
  
• Cancellation received on/after August 1st and before September 15th
  Forfeiture of $500 deposit plus a cancellation fee of $500 for a total of $1,000 will be added to student’s account only if room can still be rented. If room cannot be rented, student will be responsible for the full amount.
  
• Cancellation received and approved on/after Sept 15th, 2007
  Students will receive no credit/or refund. Student will be billed 100% of their rent fee and full amount of Student activity fee and Tech fee

If the College agrees to terminate the License prior to the ending date for any reason other than listed above, the Resident agrees to pay a $1,000.00 cancellation fee.

The Office of Housing and Residence Life is open Monday to Friday, 9:00am to 5:00pm. If the last day of the month lands on a Saturday or Sunday, the cancellation deadline for that month will be the preceding Friday before 5:00pm.

Cancellations sent by mail or fax MUST be received by the Office of Housing and Residence Life by the deadline or they will be placed in the next cancellation period and subject to those conditions

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MassArt Meal Plan Waiver & Cancellation Policy

Meal plan cancellation policy

If one of the following occurs, on/after September 1st, 2008, for the first semester, or on/after January 14th, 2008 of the second semester, no refund will be issued. Student will lose 100% of meal plan cost.

• Withdrawal from the College
• Transfer to another school
• Discipline
• Housing cancellation
• Other circumstances that cause loss of meal plan

Meal plan waiver policy

All students must participate in a meal plan unless a wavier is granted by the Director of Housing and Residence Life. Only students who submit a letter from a physician that details medical reasons for not participating in the meal plan will be considered for exemption. Each letter will be assessed by the Director of Housing and Residence Life, in consultation with the Director of Health Services and the manager of Food Services, if necessary. Please note, Food Services can prepare foods to meet vegetarian and most allergy needs. This petition must be submitted with the Residence Application and must be approved prior to the start of classes. No waiver will be approved after this date.

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